As businesses continue to migrate their data and applications to managed cloud environments, a few distinct advantages are cropping up. Adaptability and reduction of operational and capital expenditures are two of the most important drivers for cloud adoption, and according to a recent survey conducted by Harvard Business Review Analytic Services, enhanced collaboration is now the number one driver for businesses to migrate data to cloud environments.
When you move your faxing operations to the cloud, business operations can become easier and more affordable, too. In fact, the benefits of cloud computing can be equated with the advantages that companies gain from upgrading their traditional fax machines to fax-over-Internet-protocol systems. Let's take a look at three ways overall enterprise cloud computing and cloud-based faxing have similar benefits:
Scalability
One of the main advantages of cloud computing is the ability to grow the environment when you need it – instead of investing in huge rooms of computing hardware and only utilizing a small portion because you "might need it someday." Investing in more equipment than you need at any one moment only serves to clutter up your office and your budget.
Scalable internet faxing solutions work the same way the cloud does. According to TMCnet contributor Mae Kowalke, many Internet fax plans have no limits on the amount of faxes you can send – you just pay a fee on a monthly or yearly basis. Plus, unlike traditional faxing options, you don't have to invest in machines or paper.
Cost-effectiveness
This falls under the scalability umbrella somewhat as well, but businesses can experience savings with fax solutions too, so the budget-friendly nature of FoIP deserves its own bullet point. With Internet fax systems, there is no need for costly phone lines. Businesses can save in organizational space, as well. According to Huffington Post contributor Jessa Barron, with FoIP, the only requirement is a working email address; everything is saved on an organization's dedicated server, which means that the clunky fax machines that took up a lot of space in yesterday's office are a thing of the past.
"Stronger, more effective collaboration between teammates and business partners is possible with fax solutions."
Enhanced collaboration
The HBR survey found that 71 percent of IT executives view collaboration as the most important offering of cloud computing. Employees can more easily communicate with one another on projects if they have access to documents no matter where they are.
"Business agility has been the number one driver for so long, but this time collaboration was just as high in terms of a benefit coming out of the use of cloud," said HBR contributing editor Abbie Lundberg. "That includes internal collaboration and collaboration with business partners and other stakeholders."
Stronger, more effective collaboration between teammates and business partners is possible with fax solutions, as well. Since a signature sent via fax is still considered an original, employees can more quickly and easily send and store the proper signatures needed for different steps in their projects.
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