It seems like business technology is becoming more futuristic every day, but some essential functions still have to be completed using traditional processes. Many companies still need to send faxes, despite fax machines being slow and often overly complicated.
"To perform a fax, a person may type up a document, print it out, and scan it into the fax machine which sends it over the phone line," Chris Hoffman wrote in a post for How-To Geek."The person receiving the fax may then scan the faxed document and turn it back into a digital file. They've come full circle – the document was sent from one computer to another computer with much additional work and lost image quality."
Luckily, fax technology has made a leap into the future. Fax over IP solutions modernize an office's business communications and make sending documents a faster and more secure process. For a monthly fee, companies can employ a FoIP service provider like FaxCore to manage all of their faxing needs.
Fax over IP allows for faxes to be sent and received in an email, simplifying and modernizing mobile communications. Documents can be sent straight from Word or Outlook, and once those programs' settings are configured, sending a fax through an email is no different than sending any other email. Because messages sent with FoIP are entirely electronic, paper and ink costs are saved and businesses can feel good about practicing green methods. Phone costs are also reduced, as a dedicated fax line is no longer necessary.
Faxes sent with FoIP are stored in an encrypted data center while in transit, ensuring the security and privacy of sensitive business information. Once a message has been transmitted, the contents within is stored in an organization's dedicated server, creating a searchable archive of documents.
Enhance enterprise communication, collaboration and compliance efforts with a proven FoIP solution from FaxCore. Contact FaxCore today to learn more about their 'Partly-Cloudy' fax solutions.
