Even in the present day, where an increasing amount of information is being transferred digitally, physical messages are still being sent and received in vast quantities every day. According to TechRadar contributor Simon Shorthouse, this creates a serious potential for vital documents be misplaced.
"Now invoices were arriving by fax, email and paper," he wrote. "The email invoices might be formatted as PDFs, Word documents, Excel spreadsheets or within the body of the email, with no consistency of format or approach. Managing this experience to the satisfaction of all parties required a lot of manual labor. Larger organizations could invest in document management and automation systems to automate much of this process but smaller businesses did not have this option."
But this issue is being rectified thanks to the cloud. The cloud has enabled many channels of communication to be redefined in ways that allow them to be better suited for modern business. One such platform is online, cloud-based fax services.
Faxing still a common medium
There are still plenty of businesses that use fax machines, but the present day has outgrown conventional means of storage. Many organizations still prefer to leverage faxes when they want to make certain a physical copy is received quickly, or when emails will not do justice to the source material. But the amount of information that is being generated – and subsequently called upon at a later date – is simply too great to rely on physical filing. If data centers are full now, then physical file cabinets don't even stand a chance of holding up.
This is especially true given the arrival of big data. Printed faxes need to be able to reside in the same data banks as other critical information for the sake of proper organization. Occasionally, they also need to be distributed to multiple people – some of which may not have faxing where they are located. The information that they need should be able to be transmitted effortlessly by email in these situations.
FaxCore faxing solutions offer modern functionality
For those companies that are looking to update their faxing capabilities, FaxCore offers incredibly convenient options. By moving to a software-defined, cloud-enabled faxing structure, important items can be sent directly from the computer to the recipient's fax machine – and vice versa. This enables copies to be instantly retained in cloud servers, where they can instantly be recalled should the need arise. Doing this with solely physical means can create an unmanageable amount of paper.
FaxCore Internet fax service also enables email to fax and fax to email functionality. Some intended recipients might not have a fax machine. Whether a message needs to be faxed or received by someone who lacks a physical machine, FaxCore has the right services and features in its offerings to make sure that everyone's bases are covered.
Enhance enterprise communication, collaboration and compliance efforts with a proven FoIP solution from FaxCore. Contact FaxCore today to learn more about their 'Partly-Cloudy' fax solutions.
