In terms of enterprise communications, email is considered one of the most important channels. By many accounts, there is a significant reliance on email in workplace settings. But as technology continues to evolve, there is concern that the platform's shortcomings are starting to become too pronounced. According to Xconomy contributor Wade Roush, much of this has to do with a failure to adapt.
"The difficulty is that email evolved into a tool used in millions of workplaces around the world, without ever being updated or redesigned to suit its new users," he wrote. "We long ago phased out other flawed or imperfect 1970s technologies, like analog TV broadcasts and leaded gasoline. But when it comes to knowledge work and interoffice communication, we're mired in the past."
Modern organizations need secure, effective ways to transmit documents and information. One of the most reliable ways to accomplish this is by seeking out cloud-based faxing services. Now that fax capabilities are being successfully integrated with other outlets, it is beginning to show its inherent worth as a 21st century connection.
Email too flawed for frequent use
There are a surprising number of concerns that go overlooked when email is constantly leveraged. For one thing, there is little sense of organization. Because emails can be sent and received by anyone, work email accounts stand just as much chance of being spammed, which can cause urgent missives to be lost amid a sea of ads and malware-tainted links. In this sense, Roush referred to email as "too democratic."
But even more than that, email is not as secure as people want to believe it is. Roush considered it much too open of a system – overly-sensitive to viruses and phishing campaigns, among other threats.
"An email message's header information can be spoofed, making it easy for bad guys to trick you into thinking their messages are coming from a trusted source," he wrote. "And because email isn't encrypted – unless both you and your intended recipient have the patience to use a wearisome cryptographic system like S/MIME or OpenPGP – you might as well be sending a copy of everything you write to the National Security Agency."
Roush added that email creates an "illusion of immediacy." People believe that email is instantaneous in nature, but its reception is often highly dependent on the likelihood that the intended reader will be soon to check their account. Add to the continued stream of potentially- worthless messages that will push important ones down, and email starts to look inefficient, at least as the main channel of communication.
Fax over IP offers present-day solution
As the world goes continuously paperless, fax machines themselves are starting to look dated. But the concept behind the technology is still incredibly viable for companies operating in today's world – hence why it is still seen so commonly.
But faxing need not remain siloed and analog in order to be taken advantage of by organizations. Thanks to cloud-based fax, faxes can be sent and received via the Internet as well as more traditional endpoints. They can even be sent in an email, should the situation arise and be appropriate. Online fax is a safe, fast and efficient way to remain organized and productive simultaneously. Physical and digital faxes can be transmitted to whoever needs them, regardless of where they are or what devices they have in their possession.
Enhance enterprise communication, collaboration and compliance efforts with a proven FoIP solution from FaxCore. Contact FaxCore today to learn more about their 'Partly-Cloudy' fax solutions.
