With the proliferation of technology in the business world, it's strange to think of offices still doing the majority of their work on paper. Innovation and modernization is easier to implement in some industries than others, but cloud computing is trying to level the playing field. With the cloud, common business practices can be streamlined and done more efficiently and with less cost. Even highly regulated industries like law have been able to implement cloud services because of the increased security it offers.
In an interview with the Financial Post, personal injury lawyer Omar Ha-Redeye noted that law is one of the slowest industries to implement new technology and innovations and pointed out that legal offices are still required to maintain fax lines. While this may seem like an outdated practice, the cloud is allowing fax machines to be increasingly innovative too. Fax-over-IP utilizes the Internet to send messages and the cloud for document storage, combining the reliability and security of fax with the flexibility and convenience of email.
Lawyers increasingly turning to the cloud
A recent survey by the American Bar Association found that the number of lawyers employing cloud-based solutions has risen 10 percent in the last year. As the legal industry continues to adopt the technology, implementing a FoIP solution is the next logical step. Fax-over-IP offers a number of benefits for law offices, one of which is going paperless. Eliminating the use of paper (as much as is possible) increases efficiency and is more convenient. When clutter is reduced, time is saved looking for missing documents and more work can be done, encouraging productivity and creating more billable hours.
Another benefit of FoIP is an increase in cybersecurity. While law firms most likely don't consider cybersecurity a top priority or among one of their core competencies, cloud service providers do, making it exponentially safer to store documents in the cloud than on in-house devices. FoIP utilizes the cloud to store all documents transmitted through the service and encrypts the files on an organization's dedicated server. This creates a secure, searchable database of documents that is available from anywhere with an Internet connection.
As technology continues to be a driving force in business, finding ways that will serve core business functions and increase productivity and efficiency will become more important. FoIP offers multiple benefits of modern innovation while still providing reliability and security, making it the obvious choice for any office.
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