The cloud used to be nothing more than a buzzword for many companies. It was something that was just on the cusp of catching on, and was considered an afterthought by many organizations. But as a greater number of workers have found personal success in the cloud, they are starting to require their employers to support them in similar ways. Company-sponsored cloud assets, fueled by the growing need for mobility, are currently on the short list of priorities for many enterprises.
There is an incredible amount of potential in the cloud. For one, it helps to redefine common tools and find innovative ways to use them. This is especially true in terms of communications. One particular channel that has benefited from this concept is faxing. While fax machines may have aged poorly over the years, the concept behind them is as relevant as ever in a world concerned with cybersecurity. By converting the process of faxing into a software-defined operation, faxing can be done remotely thanks to the cloud.
Cloud-based faxing offers security, convenience
Email is a popular channel in the enterprise, but it lacks inherently strong security. Messages, as well as their attachments, can be easily intercepted or stolen through hacking. This is also how malware is commonly delivered. A well-crafted email can trick any unsuspecting employee into downloading something harmful or following a malicious link.
"Email attachments may deliver a malware payload," wrote iHealthBeat contributor John Moore. "Phishing scams, in which attackers mimic trusted brands, can harvest personal information from unsuspecting users. Assailants may crack email accounts or sniff network traffic to steal plain-text messages in transit."
Yet the cloud-based nature of many popular email services makes them convenient to use. The other option for sending documents electronically is through a fax machine, but the process of using it is arduous by today's standards. This can lead employees to forgo regulations and do what they feel is best for productivity.
This is why organizations need to invest in cloud-based faxing. Having this kind of software and service enables safe, effective transmission of sensitive information in a way that is mobile-friendly. The main reason that people often ignore best practices is not out of malice, but because they have not been provided with an effective alternative to a poor decision. Cloud-based fax addresses this.
Putting the cloud first
It is increasingly obvious that the cloud isn't going away anytime soon. In fact, by many accounts, it's here to stay. Cloud computing offers an innovative way to work – one that staffers commonly respond to. Making sure that the cloud is being leveraged in as many ways possible helps to keep employees moving. One of the most important ways this can be accomplished is through cloud-based faxing. The inherent security and level of productivity it can facilitate are important things for the modern business to have.
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