Backing up and archiving documents is an absolute necessity for every business. This is especially true of physical, paper documents which can be easily stolen or lost. With Americans losing an average of $5,591 over their entire lives, the loss of mission-critical documents is obviously something companies should avoid at all cost.
That being said, standard archiving techniques can be extremely time-consuming. Although this is certainly a necessary procedure, having to constantly back up documents can absolutely kill any company's productivity levels. If you’re working in an industry with heavy compliance standards on document transportation and archiving, FoIP might be the perfect answer to your productivity woes.
"Productivity is the cornerstone of any business."
Productivity is vital to every company's operations
Every single company out there wants to minimize efforts while maximizing profits. Productivity is the cornerstone of any business in any industry. In fact, it's so important that outlets like the Houston Chronicle's small business section created a step-by-step process that helps a company calculate productivity percentages.
Although backing up documents digitally is incredibly easy these days, problems with productivity begin to arise when heavily-regulated industries look into archiving. Health care professionals know all about taking a hit to their productivity when it comes to the transportation and archiving of patient-related documents.
The Health Insurance Portability and Accountability Act has extremely stringent compliance standards regarding the confidentiality of health care documents. Email can raise compliance concerns when sending these documents to different health care professionals, and as such many facilities have resorted to secure faxing options when moving important information.
While faxing certainly solves the headache of transporting the documents, it poses an even bigger problem when these places want to have a backup system. Basically, these professionals have to choose between only having the original physical documents or painstakingly scanning each and every piece of paper until a comprehensive archive is created. Regardless of whether an employee does this or if management hires an outside contractor to do the work, productivity levels are going to plummet.
FoIP archives while you send
This is where the amazing technology of cloud-based faxing, or FoIP, comes in. Due to some highly tuned technology, FoIP systems like the one offered by FaxCore automatically archive every single incoming fax. This means that anyone in an industry that has heavy regulations on information transportation such as health care can receive the documents they need and rest easy knowing they'll never have to worry about backing it up. It's a simple, efficient and cost-effective way to archive vital information.
Enhance enterprise communication, collaboration and compliance efforts with a proven FoIP solution from FaxCore. Contact FaxCore today to learn more about their 'Partly-Cloudy' fax solutions.
