As technology continues to evolve each day, older devices can start to seem obsolete. Some people question if fax machines are falling into the category of technology that has been left behind, but many businesses still utilize fax daily for the simple fact that it’s the only way to be certain a document has arrived within minutes of being sent and was delivered securely.
Industries that have strict compliance regulations regularly utilize fax because of the security and timeliness it offers. Healthcare organizations, for example, need to be able to send communications in a way that meets the requirements of the Health Insurance Portability and Accountability Act and fax is a reliable solution. Insurance agents also commonly utilize fax when bonding policies to send personal information, and legal firms send documents in need of signatures to clients using fax.
Now companies in need of a solution for secure business communications can combine the reliability and safety of fax with modern cloud technology by employing a fax-over-IP service. Fax over IP solutions, or FoIP, utilize the Internet to send faxes quickly and securely while employing cloud storage to create an archived database of faxed documents. While there are many, here are the top three benefits of fax-over-IP.
1) Security
Faxes sent using FaxCore are safely stored in an organization’s dedicated server, and because there is no limit to how long files can be kept an archived database, they can be created as an alternative to physical record storage. FaxCore utilizes the cloud to make accessing and transmitting documents safe and easy. Encryption techniques are also utilized, such as an AES 256 symmetric algorithm that encrypts fax images at rest. Only the fax’s intended recipient has access to the key to decrypt the file, making fax over IP solutions an incredibly secure form of communication.
2) Mobility
FaxCore provides customers with increased mobility, as faxes can be sent a received on any Internet-connected mobile device. Time-sensitive business information can be faxed from a smartphone, and even documents requiring signatures can be sent with FaxCore’s FoIP service. Simply sign, take a picture of the page and fax it using FaxCore’s mobile faxing interface. Incoming faxes can be viewed through major mobile email applications or on a Web browser, allowing business to continue from anywhere with a Wi-Fi connection.
3) Compliance
Fax-over-IP solutions are perfect for companies in highly regulated industries like healthcare. FaxCore’s use of encryption methods and the legally binding nature of faxes allow for the service to comply with most industry requirements, including HIPAA and PCI regulations. FoIP services are also easily integrated with electronic healthcare records systems, as well as enterprise risk management software, making adoption of a FoIP solution simple and beneficial.
FaxCore offers enterprises online training, expert setup and ongoing support for their FoIP services, creating a lasting partnership for business communication. Enhance enterprise communication, collaboration and compliance efforts with a proven FoIP solution from FaxCore. Contact FaxCore today to learn more about their ‘Partly-Cloudy’ fax solutions.
