Fax services technology are sometimes, and erroneously, disregarded as the dinosaurs of office technology. In actuality, fax solutions, from online fax to VoIP integration, have myriad use cases in industries that must abide by legal compliance. For example, health care institutions, financial firms and any company that must adhere to PCI standards can all benefit from the ability to send documents and data from point A to point B. This process is far more secure than email which bounces between servers and travels unguarded through the virtual world, and exponentially faster than snail mail.
Furthermore, faxing technology has continued to evolve with the times, hence the existence of fax over IP solutions and email to fax. While the security benefits of encrypted, end-to-end data transfers are well-documented, many businesses may be unaware of just how easy Fax over IP implementation is, and the subsequent day-to-day benefits of a FoIP solution.
Easy integration with VoIP
More companies are switching from legacy phone services to VoIP integration to reap cost-saving benefits, improve unified communications strategies and foster greater mobility, and this is a trend that shows no signs of abating. The VoIP market is poised to witness a 9.7 percent compound annual growth rate between 2014 and 2020, growing from $70.9 billion at the close of 2013 to $136.76 billion by 2020, according to Transparency Market Research.
Incidentally, as businesses continue to adopt VoIP solutions, they are also laying the groundwork for FoIP solutions. Just like traditional faxing services leveraged hardwired phones, FoIP leverages the company’s VoIP network. Adding a fax server makes it possible to send faxes over the VoIP network. Once this relatively quick deployment process is complete, employees can begin harnessing the many benefits of FoIP, which include secure faxing and email fax functions.
Integration with printing units and email to fax functions are among FoIP’s benefits.Interoperability with multi-functional printers
Consolidation of resources plays a pivotal role in the evolution of technology, and nowhere is that more apparent than in the office. Multi-functional printers copy, scan, email and fax, which saves on the amount of hardware needed to perform these functions. This also means that an office MFP can become a fax over IP portal. Most of the major MFP manufacturers such as Xerox, Sharp and Ricoh & Canon, among others, supply software development kits that make FoIP integration possible.
Email fax capabilities
Communication technology is undergoing a sea change that will prioritize mobility above all else. For example, earlier this year Google changed its algorithm so that mobile-friendly websites would rank higher on search results, which is a shift to accommodate the increasing number of people browsing the Web on smartphones and tablets. Likewise, in the workplace UC strategies are becoming more mindful of mobility in response to employees’ desire to work from home, as well as the growing influence of the bring-your-own-device movement.
“Email to fax makes it possible to receive a fax on any computing device.”
Traditionally, fax services required machines on both the sending and receiving end of the data transfer, and this does not bode well with current mobility trends. But with FoIP, email to fax makes it possible to receive a fax on any computing device by accessing the company email account. Employees who may be traveling or working remotely can thereby continue to receive data transfers as needed. This capability enhances a business’s mobile UC strategy, which is key in an increasingly mobile-first world.
Encryption and end-to-end transfers play a huge role in fax solutions’ viability as industry-compliant tools. Equally as important, integration with VoIP, interoperability with most MFPs and mobility yield day-to-day business benefits, which is ultimately what any organization wants from an enterprise-grade solution.
Enhance enterprise communication, collaboration and compliance efforts with a proven FoIP solution from FaxCore. Contact FaxCore today to learn more about their ‘Partly-Cloudy’ fax solutions.
