There is no such thing as "legacy" anymore when it comes to enterprise technology. The pace of consumer IT has proven that establishing systems and expecting them to be relevant in five to 10 years is unrealistic.
"[E]ntrepreneurs are faced with the challenge of evaluating whether or not the technology they currently use can properly scale with this growth," wrote TMCnet contributor Jamie Sutherland. "The life of a business owner can be difficult. Whether you own a specialty ice cream shop or a digital design firm, self-starters are confronted with the same challenges of maintaining a healthy work-life balance and finding tools that can help them save time and money."
As such, the concern is no longer with building something that will last but constructing something "future proof." This means having circuits in place that can easily be swapped out or adapted when the time comes. It is starting to become realized that the best way to accomplish this is by getting rid of the hardware element associated with many enterprise operations.
One such aging endpoint is the fax machine. Fax is still an essential channel for countless organizations. This is generally because email, as convenient of a connection as it is, is often riddled with security weaknesses – the most dangerous being human error. Think about how many times you've accidentally sent an email to the wrong person. Now picture that every one of those messages has a document attached to it that, if seen by the wrong parties, could cost you your job. This and other reasons keep faxing required by law in industries like healthcare and finance.
Faxing cannot be eliminated from the enterprise landscape, but it can be updated. By leveraging fax servers through a software or online portal, it is possible to obtain mobile and secure document sharing.
Cloud needs to be embraced
Without a doubt, one of the biggest forms of assistance to modern business has been found in the cloud. The cloud has a habit of redefining the things that are leveraged alongside it, and the fax machine is no exception. More organizations are discovering the powers of the cloud every day, and any doubts about it's mainstream appeal seem to be quelling. According to ITWire contributor Graeme Philipson, a recent Infosys study revealed that 81 percent of organizations have either implemented the cloud for some mission-critical aspect of daily operations or are planning to soon.
Faxing is undoubtedly an asset that could use some assistance. Traditional faxing is secure, but lacks the mobility that makes modern tools so viable. By implementing cloud-based faxing, it is possible to send and receive faxes from anywhere an Internet connection is available. The time has come to upgrade faxing capabilities in the enterprise through the use of cloud technology.
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