Some people might hear the term "cloud-based fax" and wonder why they would ever need it. Faxing has gotten a bad rap in the modern day thanks to outdated hardware that has not embraced mobility. Despite being mandated in several industries and being a more secure connection than email, fax has not aged well. But that does not mean that the concept behind faxing has become obsolete. In fact, all it takes is a re-examination of what fax is. Increasingly, people are finding that a software-defined fax machine is a safe and effective way to send and receive sensitive transmissions. By placing it into a mobile app and enabling it with the power of the cloud, faxing can feasibly be done from anywhere with an Internet connection.
But to stop with this brief definition would sell cloud-based faxing short. Turning to software also allows fax to evolve and address other modern considerations. Here are some of the top benefits of cloud-based software for faxing:
1) Moving toward a paperless office
To send a fax in the present day, chances are that there are some extra steps involved. People are generally required to print off whatever they are working on and re-scan it into the fax machine. This is why people turn to email to send various documents around the office.
But email lacks some of the advanced encryptions that are typical of faxes. In order to meet an employee's need for convenience while curbing email use, cloud-based fax is ideal. Not only is it more appropriate security-wise, but it cuts down significantly on the amount of paper used by a company on a daily basis. The benefits of cloud-based software for faxing and other paperless office technology solutions eliminates costs while also helping to protect the environment.
2) Email compatible
While email is overused and would be best left out of the enterprise, trying to get rid of it entirely would be difficult to accomplish. Providing workers with cloud-based faxing is a great way to wean them off of email. There are still situations, however, where people who do not have software-defined faxing are unable to get close to a physical machine. With faxing in the cloud, it is possible to attach some recipients by email. This option should be used with caution, however, as overuse can lead to data breaches. But in a pinch, it will get the job done.
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