Contrary to what some people might believe, faxing is not a dead technology. While the physical endpoint itself has started to show its age, the methodology behind it still has incredible applications within a variety of industries. But instead of dealing with a cumbersome piece of hardware that is unable to effectively work with other channels, it may be time to rethink how faxes are sent and delivered. Like other platforms that have gotten a 21st-century makeover, faxing is starting to see this adaptation thanks to the cloud.
But the cloud is not just about making things more effective – it is also an incredible way to make them safer. Digital security has been a major talking point for countless businesses around the world in recent years, and as a result more key decision-makers are investigating ways to improve productivity in a well-protected manner. Thanks to the ease through which channels can be manipulated and defended in cyberspace, many people are finding that the cloud and fax services are incredibly complementary to each other – namely when discussing security.
"In my experience, I think that there's actually a number of ways where security in the cloud is considerably better than it is offline," said Christ Fenster of Propeller Industries, a finance and accounting firm that relies heavily on the cloud. "Getting [sensitive information] out of the fax machine, off the desktop, out of the filing cabinet, and being able to actually protect it in a place where we have considerably more flexibility in terms of figuring out who has access to it – and controlling access for other people – I think we have a lot more tools that help safeguard security in the cloud."
Streamlined organization also a benefit
As Fenster stated, there is a sort of simplicity that is inherent of the cloud. Organizing and accessing the files stored within can be a huge time-saver for offices that find themselves encumbered by the disconnect between physical documents and digital archives. Cloud-based fax thrives in this way.
Even if a transmission is intended to reach a physical fax machine, a copy can be either emailed or saved directly to a cloud account for posterity. This eliminates the need for a document to be printed out, faxed, received and then scanned again so as to keep a sense of cohesion in the digital filing process.
Faxing for the modern day
There is an agility that comes with cloud adoptions, and it is one that is becoming more essential as time goes by. Chances are that people who don't even realize that they are using the cloud actually are in some way or another. The flexibility it provides is becoming an expectation among businesses, and as more telecom platforms are moved there, faxing cannot be left behind. In order to enjoy secure faxing without hanging on to an aging endpoint, consider cloud-based faxing.
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