The pace of business is picking up. As more organizations begin to leverage the cloud in new ways, they are finding that this technology is making them more efficient and agile. The past year saw a great deal of companies make this leap – and it's expected that 2015 will see more of the same.
With this in mind, enterprises need to start examining aspects of daily operations that can be streamlined and improved upon. In a number of offices, this could mean finding an alternative to traditional faxing. Faxing takes time and effort that the modern, digital workforce doesn't have. Sending an email attachment is much more convenient, but doing so can lead to data breaches of epic proportions.
The solution is to implement cloud-based faxing. Like other aspects of business, faxing is being transformed by the cloud. As long as proper planning is done ahead of time, there is little these days that is stopping organizations from moving assets of any kind to the cloud, and faxing is definitely one that should be considered.
"While it does represent more effort on the front end, a thorough discovery, assessment, and planning phase prior to executing the migration itself will pay dividends in helping to ensure a smooth and seamless transition to the cloud," wrote InformationWeek contributor Ryan Pelerin.
Cloud-based fax streamlines process
Think about what goes into the fax process these days. Employees will generally start seated at their desks and go through the following motions:
- Locate file
- Print document
- Fill out a cover sheet
- Send through the physical fax machine
- Destroy the original
This seems like a lot when someone could just be attaching a file and sending it off instantaneously. These steps also don't account for potential errors that could arise from legacy hardware, or even a possible failure to get rid of a physical copy. Not only that, but those who are receiving faxes also have a great deal to go through. Physical piles of paper can accumulate while people sort through their own messages. Once located, a missive will generally have to be scanned into the system and also gotten rid of – things that are not always done like they are supposed to be.
But cloud-based fax takes care of these shortcomings. By taking fax technology and creating software-defined platforms, it's possible to have secure, convenient file sharing among colleagues and partners.
The power of the cloud
According to Constellation Research principle analyst Ray Wang, the cloud is the "foundation for digital transformation." He told Forbes contributor Carol Hildebrand that digitization is essential for businesses because it allows information to move more freely. Because faxing is still so essential to a great number of organizations, it will be important to update this platform with the kind of modern functionality that only the cloud can provide.
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