The evolution of technology has, in recent years, made it more possible than ever to go paperless. There are new advancements every day that are helping offices to, at the very least, cut down on their paper consumption if not eliminate it altogether. Concepts like the electronic signature are assisting in the removal of paper from the office, according to IT Online.
One other asset that is helping professionals to go paperless is online fax. While similar in some ways to email, it is considered to be much more effective and secure in direct comparison. If you need a New Year's resolution for 2015, consider pushing for a paperless workplace – and using online fax to your advantage.
One initiative, many steps
According to TMCnet contributor Mae Kowalke, the paperless office does not happen overnight. It takes a gradual, segmented moves in order to not disrupt workflow in significant ways.
"The key is not getting overwhelmed by the paperless office project by breaking down the migration into small changes," Kowalke wrote. "Instead of handling all the changes at once, handle them one at a time and make it an ongoing progress. Then, then next thing you know your office has stopped using paper entirely."
Kowalke suggests that the first step is to streamline paper-based communications. The fax machine has long been one of the biggest consumers of paper in the organization, and converting these systems to fax over IP connections is a powerful way not only to cut down on paper but foster greater productivity among staffers. People need the kind of resources that will permit them to complete tasks conveniently, and getting rid of the physical fax machine can be an excellent way to accomplish this.
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