As society progresses even further into the 21st century, many companies are scrambling to keep up with technological innovation. New devices and processes are being developed every day, and making sure your company stays current can be extremely hard.
This is nowhere more apparent than in businesses that still utilize faxing. Once the peak of advanced communication, faxing has been dropped by many in favor of quicker forms of discussion such as email. While email is certainly convenient, it simply cannot provide the security and reliability that faxing can. Still, the technology needed a revamping.
Enter FaxScan, a mode of document transfer that uses fax over IP. This revolutionary hardware affords companies the convenience of email, while still relying on the security of VoIP and legacy fax systems.
"The VoIP market will reach $136.76 billion by 2020."
How does it work?
FaxScan was developed as an answer to the problem of fax machines being completely incompatible with VoIP connectivity. Internet telephony has become incredibly popular in the modern business world, with Transparency Market Research expecting the VoIP market to reach $136.76 billion by 2020.
Legacy fax systems not working with VoIP infrastructure became a real problem for companies that relied on this hardware, and something obviously needed to be done. This need for integration was the driving force behind FaxCore's creation of the FaxScan device.
The reason FaxScan is such an incredibly useful innovation is the fact that it works with the fax machines already in your office, rather than overhauling the entirety of your faxing systems. It all begins with the FaxScan device, which is first plugged into your fax machine using the existing phone line. Then, utilizing an Ethernet connection, FaxScan will connect your machine to the Internet.
After that, all you have to do is use the fax machine like you normally would. As with all FoIP solutions, the message must first be sent to the FaxCore server for ultimate delivery to the intended recipient. However, this won't slow your message down.
It really is that simple, although you might want to turn off fax confirmation as FaxScan will trigger the printing of a page confirming the document was sent. FaxScan also works fantastically at receiving faxes, which are then routed to your user account for easy online access.
Automatic archiving is a much-needed bonus
While the core functions of FaxScan are amazing enough, the truly incredible aspect of this technology is the automatic archiving program built into the device. Running a business these days is hard work, and often your time and attention are pulled in multiple directions.
With legacy fax systems, this very often meant the loss of important documents. Whether the problem was as complex as a message not moving through properly, or as simple as an employee accidentally moving the paper to the trash, fax machines can very easily result in the loss of important correspondences.
Automatic archiving takes the headache out of faxing by keeping track of all documents that have been sent and received through the FaxCore server. FoIP systems allow you to have a firm grip on all of the communications going in and out of your office, without having to expend any extra effort.
What's more, you can access this information on the go. FaxCore's services are compatible with mobile devices. With 68 percent of Americans owning a smartphone, this service goes a long way toward making sure you stay connected and up to date on the latest communications while on the go.
FoIP is the future of fax
Businesses may be utilizing more forms of communication than ever before, but the fact still remains that faxing is simply a necessity for certain industries. Those working within the medical field need it in order to meet HIPAA compliance, and many other sectors require the service simply because of the clandestine nature of their documents.
That being said, legacy faxing simply isn't convenient enough to keep up with the fast-paced nature of the modern world. FoIP solutions utilizing the FaxScan device can allow companies to get the security they so desperately need, with the efficiency their business models require. Using an FoIP provider is an absolute must for those still relying on faxing to keep lines of communication open.
Enhance enterprise communication, collaboration and compliance efforts with a proven FoIP solution from FaxCore. Contact FaxCore today to learn more about their 'Partly-Cloudy' fax solutions.
